RYA legal manager Mandy Peters told club representatives at
the RYA Cymru Wales Club Affiliate Conference in Milford Haven why they need to
keep membership personal data safe.
She explained about the new general data protection
legislation which is coming into force next May which will affect member
details kept by clubs.
ï¿½This will apply to all clubs in all regions and my
understanding, from talking to people, is that most clubs are not aware of it,ï¿½
ï¿½It is especially important to be here to give people the run down on
ï¿½We have a data protection act which has been in force for
the last 20 years, the new regulation is not massively different ï¿½ if you are
compliant with the current legislation it is a short hop to go over to the new
ï¿½My experience is that most clubs are not currently
compliant and so they have quite an uphill struggle to make sure they are
compliant with the regulation when it comes in.
ï¿½If you do not then the fines are substantial under the new
legislation, up to ï¿½20 million ï¿½ that level would not be applicable to our
clubs, but it could still be a lot of money.ï¿½
Peters was talking to some of the 24 club representatives
from across South and West Wales at the conference in Pembrokeshire Yacht Club.
ï¿½It is really important they get to grips with it and start
doing a data audit of what they have, how they got that, did they get
permission, do they need it, how they use it, what they do with it,ï¿½ she said.
ï¿½The club conferences are at the right time to get this
message across, so they are very useful.
ï¿½Clubs often look terrified, but they recognise it is really
important to do something about it - which is a good thing.
ï¿½What is interesting is that it applies to all of us, it is
about enhancing our individual rights over our data. When you look at it from
that perspective, and not from a club commodore or club secretary perspective,
it makes you feel differently about it.
ï¿½A club commodore may think this is something else to do, a
bit of a pain, whereas if you have your personal hat on you may think it is
your data and you want it protected.ï¿½