Finance and Admin Assistant

Job Title:  Finance and Admin Assistant

Location: Royal Yachting Association Northern Ireland, Sketrick House, Jubilee Rd, Newtownards, BT23 4YH

Hours: 16 hours per week (permanent)

Salary: £24 - £25k pro rata

Job Purpose:

We are seeking an organised and proactive Finance and Admin Assistant to support the efficient running of RYA NI. This role will play a key part in maintaining the administrative functions that help deliver our strategic plan, Navigating the Future.

Working closely with the CEO, you will assist in coordinating meetings, preparing and distributing Board papers, taking minutes, and attending some Board subcommittee meetings. You will also oversee general office administration, including scheduling meetings, managing bookings for programmes and courses, and processing invoices.

Job specific responsibilities:

• Coordination of Board and Board Sub Committee Meetings, including sending out papers, taking minutes and scheduling future meetings.
• Liaise with clubs and volunteers in the organisation of courses and programmes.
• Support the management of event and equipment bookings via an event booking platform.
• Provide financial administrative support to the RYA NI staff team.
• Provide administrative support to ensure efficient office operations.
• Maintain physical and digital filing systems.
• Respond to emails, phone calls and other correspondence.
• Input and update information in databases and spreadsheets.
• Coordinate logistics for meetings, including room and catering bookings.
• To carry out any other duties that, from time to time, may reasonably be undertaken in the pursuit of the overall objectives of the post.

This job description is not to be regarded as exclusive or exhaustive. It is intended as an outline indication of the areas of activity and will be amended in the light of the changing needs of the organisation. The nature of the role requires the postholder to work in the evenings or at weekends on occasions.

Essential:

• Familiarity with Microsoft Office applications.
• Data management and entry skills.
• Some experience of minute taking.
• Accurate record keeping.
• A natural organiser, who is self-motivated, with the ability to work on own initiative.
• Approachable and supportive, to enable collaborative working with volunteers and other team members.
• Experience of working with financial information would be an advantage.

Desirable:

• An understanding of charity or sports governance

How to apply:

To apply please send your CV by 9am on 19^th June, to greg.yarnall@rya.org.uk.

Questions?

If you have any questions or would like an informal conversation about the role, please contact:

Greg Yarnall, CEO

greg.yarnall@rya.org.uk or 07795 466624.

Job pack

The RYA is committed to equality of opportunity.

As an equal opportunity and disability confident employer, we celebrate and welcome diversity in all its forms and believe that a diverse workforce boosts innovation, productivity, and creativity.

We are dedicated to promoting equity, diversity and inclusion and strive to be an inclusive and diverse workplace where everyone can be their authentic selves. We would particularly encourage applications from ethnically diverse candidates who are currently underrepresented at the RYA.