Make sure that each committee/sub committee/working group has a real purpose for existence.
Make sure that everyone on the team knows the purpose and agrees with it.
Have only the right people on the team: interested, capable, and willing to work.
Remove team members who are not right for the task or who do not participate.
Don’t hold meetings without a clear reason. Call a full team meeting only when it is the best way to accomplish the task.
Give advance notice of meetings, complete with a distributed agenda and reading materials.
Encourage everyone to participate during meetings. Utilise seating arrangements that encourage equality of participation. Use name cards if attendees do not know one another. Discourage members who monopolise the discussion.
Set norms for behaviour at the first team meeting and stick to them.
Start and end meetings on time. If work isn’t done when time is up, negotiate a time for further discussion.
Have an agenda for each meeting. Schedule important items first on the agenda.
Allocate time for discussion according to the importance of each issue.
Send members a summary of each major meeting focusing on the decisions made and the actions required. Reminding members of outstanding actions before the next meeting will help your members fulfill their obligations.
Be very specific about tasks and deadlines.
Don’t discuss, re-discuss and continue to discuss items. Make leadership decisions. Retain – Making it a team effort.
Forming volunteer management sub committees
Don’t have more than eight people on a team without breaking it into sub-groups with leadership for each.
Conclude each team meeting with a summary of what is to be done, by whom and by when.
Double-check for agreement on important issues. Seek opposing points of view.
Don’t allow unrelated discussions during meetings.
Make sure everyone gets credit for the accomplishments of the team.
Allow some social time following each meeting or function.