We are continuing to monitor the Coronavirus (COVID-19) outbreak carefully. Please be reassured that our primary concern is the health of our members, affiliated clubs, classes, recognised training centres (RTCs), instructors and volunteers. Our thoughts are with our entire network during these challenging and uncertain times.
The guidance below has been put together to assist clubs, classes and RTCs, and is consistent with advice from the UK Government. If you are operating overseas, you should follow advice from the government and public health authorities in that country in addition to the advice laid out below.
This guidance was last updated on 27 November 2020.
The current measures to stop the virus spreading include:
- HANDS - Wash your hands regularly and for 20 seconds.
- FACE - Wear a face covering in indoor settings where social distancing may be difficult, and where you will come into contact with people you do not normally meet.
- SPACE - Stay 2 metres apart from people you do not live with where possible, or 1 metre with extra precautions in place (such as wearing face coverings or increasing ventilation indoors).
Current guidance for England
Until 02 December
England has entered into a four-week period of lockdown. The new national restrictions will remain in place from Thursday 05 November until Wednesday 02 December.
During this period you must:
- Stay at home, except for specific purposes.
- Avoid meeting people you do not live with, except for specific purposes.
- Close certain businesses and venues.
Please see our guidance below for what this means for club and training centre activity.
From 02 December
New rules come into effect from the beginning of Wednesday 02 December and the Government’s Winter Plan sets out the detail for each tier. Find out what tier your local area is in.
From what we know so far, we have produced guidance on what the restrictions will mean for each tier in England and FAQs on the new rules coming into effect on 02 December.
We will update our guidance for RYA members, RYA
affiliated clubs, recognised training centres and instructors and general
boating activity as soon as we have further clarity and ask for
your patience at this time.
Please continue to take action to help control the virus. The latest guidance from the UK Government can be found on the GOV.UK website.
Restrictions in the Home Countries continue to develop at different stages and follow a significantly different approach to those in England. For more information please follow the links below:
The regulations enable the Government and devolved administrations to respond to the serious and imminent threat to public health which is posed by the incidence and spread of the virus.
While guidance sets out how Governments expect people should behave, the regulations set out how people must behave and it is the regulations (rather than the guidance) that may be enforced within the law.
The regulations in England, Scotland, Wales and Northern Ireland are now significantly diverse but are still aimed at controlling the virus. People in Scotland, Wales and Northern Ireland should follow the specific rules in those parts of the UK.
For further information about the coronavirus regulations, please visit our COVID-19 Recreational Boating Hub.
Club and centre activity
What is the RYA’s advice for affiliated clubs and recognised training centres until 02 December?
Whilst we aim to provide useful guidance for clubs, centres and other stakeholders, the decision to go boating or to organise training or club activity ultimately lies with the individual or organisation concerned.
There are fines in place for those deemed to be in breach of the regulations and it is essential that, in the event you do decide to participate in boating (or permit activity in the case of a club or centre) you have properly assessed whether it is permitted within the most recent Government guidance and regulations. It would be recommended to keep a written record of how you reached your decision in case questioned by the enforcement authorities.
- Club activity and guidance: Unfortunately, all outdoor sports centres and amenities (which includes sailing clubs and watersports centres) must close during this period.
It is possible that charities can continue to operate under Regulation 6(4) of The Health Protection (Coronavirus, Restrictions) (England) (No. 4) Regulations 2020 which provides an exemption for the purposes of work or to provide voluntary or charitable services, where these cannot be conducted from home.
To help participants, clubs and other stakeholders decide what activity might be possible we have published an FAQ document with more detailed guidance.
- RYA training activity: The majority of centres will need to cease face-to-face training. Whilst it may be possible for a small amount of courses to continue for education or vocational training purposes, the overarching principle remains that if an activity or interaction between people does not need to happen now, it should be postponed until the period of lockdown has ended. Please visit the ‘COVID-19: RYA training in the UK guidance’ page for full details of what may and may not be permitted.
Further COVID-19 guidance for RYA recognised training centres and instructors, including temporary adjustments to the RYA conditions of recognition and general and scheme-specific considerations can be found on the Training Support Site: COVID-19: Guidance for restarting RYA Training activity.
We will update our guidance for RYA affiliated clubs and recognised training centres as soon as we have further clarity on what the new tiered restrictions will mean for club and centre activity from 02 December. Thank you for your patience.
Organisations should always ensure they are aware of, and comply with, the latest guidance from the government in the country in which they are operating, as well as completing their own risk assessments.
Guidance for the devolved administrations of Scotland, Wales and Northern Ireland differs and therefore organisations that operate in the UK outside of England should make sure they are familiar with the local regulations. For further details please follow the links above or click here.
Closure of non-essential businesses
If your premises has been closed for a period of time, the RYA Legal Team has prepared guidance on the likely impact of the closure of non-essential businesses, which includes advice on cash flow, refunds, insurance and customer engagement – amongst other concerns raised by clubs at this difficult time.
If, as is likely to be the case, the water facilities in your premises have remained unused and dormant during the Coronavirus lockdown period this can present potentially ideal conditions for legionella bacteria to thrive. Clubs and RTCs will need to consider this along with any remedial action necessary prior to re-opening facilities. To assist we have produced the following guidance: ‘COVID-19 Clubs and the control of Legionella’s Disease.’
My club is due to hold its Annual General Meeting - can our meeting continue as normal?
The current Coronavirus pandemic raises potential governance issues, because face to face meetings should not be taking place at a time when it is obviously so very important for Clubs to be able to carry out essential business without delay.
A Bill has now been passed into law by virtue of the Corporate Insolvency and Governance Act 2020 which enables qualifying bodies (including companies and Charitable Incorporated Organisations) to hold an AGM or other general meeting with more flexibility, notwithstanding the requirements laid out in the organisation’s governing documents.
To help your club (whether your Club is a Company Limited by Guarantee (CLG), an Unincorporated Association, or a Charitable Organisation) decide on how to convene and hold meetings whilst ensuring compliance with the Coronavirus Act we have put together the following guidance: COVID-19 and Holding Club Meetings.
** This has now been updated to reflect the changes to legislation brought about by the Corporate Insolvency and Governance Act 2020 (Coronavirus) (Extension of the Relevant Period) Regulations 2020 which is applicable from 29 September 2020. These Regulations extend the “relevant period” with regard to meetings of companies and other bodies from 30 September 2020 to 30 December 2020, applicable in England.
If you have any further queries or questions relating to forthcoming meetings, then please contact the Legal Team on 023 8060 4223 or email firstname.lastname@example.org.
What measures do I legally need to implement to ensure fair access to facilities for members/customers?
As a service provider, association and/or employer you have a legal obligation to ensure the decisions you make in response to the Coronavirus do not directly or indirectly discriminate against employees, customers or members with protected characteristics. The Guidance, ‘COVID-19 and Discrimination’ looks at the relevant legislation and provides advice on how best to ensure compliance with it when drawing up COVID-19 policies.
Legal, financial and insurance support
What if a contract I have entered is unlikely to be performed?
Members of the RYA community are likely to have entered a range of contracts before the COVID-19 pandemic. From charter agreements, RYA courses to contracts for services the effect of the current situation is being felt across the boating community. The position is developing daily, with unprecedented government involvement. The RYA Legal Team has drafted guidance intended to provide a helpful starting point, but you may also need to seek independent legal advice.
Will financial support be available for my organisation in the UK?
Home Country Sports Councils in the UK understand how challenging and unprecedented this period may be, especially where events and fixtures are being postponed or cancelled. They are not however currently in a position to offer financial support to organisations affected. They are working to explore options should they be needed and will communicate further once those have been more fully discussed.
Please note, unless stated otherwise all funds received via the grant schemes (detailed below) will be subject to tax.
Bounce Back Loans
The Chancellor of the Exchequer announced on 27 April that the Government will be launching a new loan scheme, Bounce Back Loans, which will be offered to small and medium sized businesses from 4 May. Details of the scheme are as follows:
- Businesses will be able to borrow between £2,000 and £50,000
- The government will guarantee 100% of the loan and there won’t be any fees or interest to pay for the first 12 months.
- No repayments will be due during the first 12 months.
Top-up Grant Scheme
On 02 May the Government announced that a new discretionary grant had been set up for small businesses that may have been outside of the scope for previous financial schemes. For a business to be eligible it must meet the following criteria:
- Have 50 or less employees
- Based in England
- Demonstrate a significant drop in income due to Coronavirus restrictions
The payments will be split across three levels:
- Max. of £25,000
- Up to £10,000
- Below £10,000
The Government is expected to share further details about the grant scheme, such as the amount allocated for each local authority, and how businesses may apply for the grant shortly.
The £10 million Kick-starting Tourism Package
The £10 million Kick-starting Tourism Package will give small businesses in English tourist destinations grants of up to £5,000 to help them adapt their businesses following the coronavirus pandemic. Businesses can use the funding to pay for specialist professional advice such as human resources, legal or financial expertise, to adopt new technology and online systems or to purchase new equipment. 100% of the money will come from government with no obligation for businesses to contribute financially.
The package is aimed at small businesses in tourist destinations in which case it could be meaningful to Recognised Training Centres who may have fallen through the gaps of Government support. It may also be beneficial to Affiliated Clubs, although most clubs are likely to have received a grant in which case they may not be eligible for this package. We will provide further information as it becomes available.
For a full break down of the range of financial support packages available to businesses in England, Scotland, Wales and Northern Ireland affected by the coronavirus pandemic, then please click here.
Businesses overseas should contact the relevant local government authorities to explore the possibility of financial support.
Local Restrictions Support Grant
The Government has announced additional funding support for businesses in the hospitality, accommodation and leisure sector who may be adversely impacted by the restrictions in high-alert level areas. The grant will also be available retrospectively to businesses in areas which have already been subject to restrictions.
The funding will be allocated by Local Authorities and will support businesses in Tier 2 areas which are not legally closed, but which are severely impacted by the restrictions on socialising. There will be no restrictions on how businesses can choose to spend the additional funding.
The scheme will run until April 2021, with a review in January 2021.
Local Restrictions Support Grant (LSRG (Sector)) - Businesses that have been required to close due to the national restrictions introduced in March 2020, and which have not been able to re-open.
Local Restrictions Support Grant (LRSG (Closed) Addendum) - Businesses that were open as usual, but were then required to close between 5 November and 2 December 2020 due to the national restrictions.
The amount of funding available per 28-day qualifying restriction period is dependent on the businesses rateable value:
< £15,000 = £1,334
£15,000 > £51,000 =£2,000
£51,000 > = £3,000
You can find further details about the grant on the Government's website.
Additional Restrictions Grant
Designed for businesses that require further business support as a result of the Coronavirus pandemic, this is distributed at the discretion of local authorities. All Local Authorities in England, (except those who have already accessed additional enhanced business support settlements, namely: Liverpool, Lancashire, Greater Manchester, South Yorkshire, West Yorkshire, Warrington and Nottinghamshire) are eligible for funding under this scheme due to the widespread national restrictions that came into force on 5 November 2020.
Under the Additional Restrictions Grant, local authorities will receive a one off lump sum payment amounting to £20 per head in each eligible local authority when LCAL 3 or widespread national restrictions are imposed. Local authorities can use this funding for business support activities. This will primarily take the form of discretionary grants, but local authorities could also use this funding for wider business support activities.
Local Authorities are encouraged to develop discretionary grant schemes to help those businesses which – while not legally forced to close – are nonetheless severely impacted by the restrictions put in place to control the spread of Covid-19. This could include businesses which supply the retail, hospitality, and leisure sectors, or businesses in the events sector.
Local Authorities may also choose to help businesses outside the business rates system, which are effectively forced to close. Clubs and Registered Training Centres which are not within the rating system should consider approaching their local authority to see what is available.
Temporary VAT Reduction
If you are a club with an on-site cafe or restaurant which supplies food and/or non-alcoholic drinks either for consumption on your premises or for takeaway, then normally you are required to charge VAT at the standard rate of 20%. The temporary reduced rate means that when you make these supplies between 15 July 2020 and 12 January 2021, you will only need to charge 5%.
Where you are eligible you can retain the saving for the benefit of the club or you may choose to pass it or a proportion of it onto your members/guests etc.
You can find further information about what funding support is available for your business by visiting the Government's website.
CAF Resilience Fund
The Charities Aid Foundation (CAF) has launched a Resilience Fund offering an initial £20 million in financial support for charitable organisations. The funds will be distributed to charities through grants ranging from £10,000 to £100,000 with the aim of delivering rapid relief from the impact of COVID-19.
In order to be eligible for funding, an organisation must be focused on the interests and needs of at least one of the designated groups listed on the CAF website. Both registered and unregistered charitable organisations, including community interest companies and social enterprises are eligible to apply. Charities applying must be based in the UK and deliver their services in England. Received funds can be used for overhead costs such as staff salaries and equipment and must be able to be spent before 31 March 2021.
Closing date: Midday (GMT) on 10 November 2020
For more information on the Resilience Fund’s eligibility criteria and how to apply, please visit the CAF website.
Sport England - Return to Play Fund
Sport England have launched a new £16.5 million fund to give additional help to the sport and physical activity sector during the COVID-19 pandemic. The Return to Play Fund will support groups, clubs and organisations who’ve been impacted by restrictions brought in to tackle the disease, and is part of their overall response to the crisis that now includes more than £220m of government and National Lottery funding.
£10m – Return to Play: Small Grants
Sport England have launched a £10 million fund focussed on delivering grants of up to £10,000 that support clubs and community groups responding to the challenges of returning to play during the coronavirus pandemic. The funding can be used for implementing changes which will help returning to sport easier, including:
- Minor facility alterations
- Service alterations
- Operational alterations
- Running costs
£5m – Return to Play: Community Asset Fund
This will provide grants ranging in value from £10,001 to £50,000. It’ll help local sports clubs and organisations to adapt and open important places and spaces that can help them welcome back their local community safely.
This will include helping groups, clubs and organisations address the challenges they’re facing by:
- adapting how they use space and improving ventilation
- converting existing space to meet social distancing requirements, such as additional changing space
- making improvements to buildings or open spaces for temporary use to get more people active by using a vacant warehouse, shop or community centre.
£1.5m – Return to Play: Active Together
This crowdfunding initiative will help sports clubs and organisations set up their own campaigns to help sustain them through the crisis.
It’s a great alternative if they don’t meet the priority groups of the other parts of the Return to Play package, and they’ll match crowd funds of up to £10,000 to help cover the loss of income.
The partnership with Crowdfunder will also include advice, guidance and training to help create successful campaigns.
For further information on who can apply for funding and how successful applicants are selected, please visit the Sport England website.
What financial support is available for the self-employed?
The RYA is acutely aware of the hardship that the situation is presenting to those in the RYA network who work on a self-employed basis and has been working with other Sport National Governing Bodies and the Sport & Recreation Alliance to lobby Government.
The Chancellor of the Exchequer announced on 26 March a UK-wide scheme to financially support self-employed individuals affected by the coronavirus outbreak. Details of the package are as follows:
- A grant of up to £2,500 per month for the next 3 months calculated on 80% of average monthly trading profits over the last 3 years
- The scheme is open to those with trading profit of less than £50,000 in 2018/19 or an average trading profit of less than £50K in 16/17, 17/18 and 18/19. Half of the income in these periods must come from self-employment.
- The grant will be paid direct to banks in one lump sum covering the 3 month period at the beginning of June.
You do not need to take any action at this stage, HMRC will identify eligible tax payers and contact them directly with guidance about how to apply using an online form.
Anyone who did not submit an 18/19 tax return by 31 January this year will be given a four week window to submit via the HMRC website self-assessment page.
Unfortunately the package does not extend to individuals who have only recently become self-employed i.e. not able to file a tax return for 2018/2019. If you find yourself in that position, we would like to hear from you in order that we may assess the extent of the shortfall with a view to lobby Government.
As of 29 May 2020, the Self-Employment Income Support Scheme (SEISS) has now been extended. A second and final grant will be available when the scheme opens again in August 2020. If you’re eligible and want to claim the first grant you must make your claim on or before 19 October 2020.
Updated 05-11-20: The Government has confirmed that there will be two more taxable Self-Employment Income Support Scheme grants. The third grant will cover the November - January period and the fourth will cover February - April. The next available grant will be calculated at 80% of average trading profits, with a maximum grant now of £7,500 over a three-month period.
In order to be able to claim the grant you will need to declare that your business has experienced a reduce in demand due to COVID-19. The same eligibility criteria remains for this third grant as for previous SEISS grants, although you do not need to have applied for a previous SEISS grant. The Government will set out further details regarding the fourth grant in due course.
The opening date for grant applications is 30 November 2020.
Gaps in Support All Party Parliamentary Group
The Gaps in Support APPG are calling for evidence to understand and quantify how many people may have fallen through the gaps in Government financial support during the pandemic. Based on the findings from the inquiry the APPG will then make recommendations to Parliament.
The RYA will be submitting evidence to this inquiry and engaging directly with the MPs involved in the APPG however, the RYA would also like to encourage businesses, such as self-employed instructors, clubs and recognised training centres, that have not been eligible for support or who have received very limited support from the Government to also submit their own evidence to the Group.
Currently there is no published closing date for submitting evidence.
For more information or to contribute to the inquiry, visit the Gaps in Support APPG website.
What support is available for charities?
The Chancellor has announced an extra £750 million funding for frontline charities, as part of the Coronavirus support. The package of funding is to ensure frontline charities can continue their vital work during the outbreak. Maritime charities have a huge impact – keeping people active, improving well-being, connecting people socially and helping people learn new skills – but not many will be providing frontline services during this time. Charities may benefit from the support already announced either by Government or by Sport England, which is outlined in these FAQs.
If your club is a registered charity or registered with HMRC as a Community Amateur Sports Club (CASC) and you have reduced or even suspended subscription fees during the period of lockdown under the current crisis, there may be an opportunity to claim Gift Aid on any payment by a member which exceeds the reduced subscription e.g. if their existing monthly standing orders continue, if it is invited/treated as a donation. Where subs have been suspended altogether clubs could consider inviting members to make donations which could qualify for Gift Aid.
Word of warning - Gift Aid is not available on payments for services a club provides e.g. boat storage/mooring fees.
If you have events that have been cancelled e.g. an annual fund raising dinner as a result of the crisis for which you have already taken payment, rather than refund the entry fees, you could consider asking participants if they are willing to treat the fee as a donation and, if so, claim Gift Aid on that donation. HMRC’s Guidance on this can be accessed here and whilst it refers to charities and not specifically to CASCs, we are advised that the CASC Unit in Bootle has confirmed that the concessionary treatment should apply equally to sports events organised by a charity or CASC.
It will be extremely important to ensure you have appropriate documentation providing an audit trail, ensuring your members/participants complete a Gift Aid Declaration.
Who does the Coronavirus Job Retention Scheme apply to?
The RYA Legal Team has drafted detailed guidance on Furlough Leave, which has been temporarily introduced by the Government during the Coronavirus pandemic to mean leave can be offered which keeps employees on the payroll without them working.
What is the Job Support Scheme and how will this affect the current Job Retention Scheme?
The Job Support Scheme, which was due to start on 01 November 2020, has been postponed as the Coronavirus Job Retention Scheme has been extended until March 2021.
How do I find out what financial support is available for me or my organisation?
The UK Government has announced a new 'support finder' tool to help businesses and self-employed people across the UK to quickly and easily determine what financial support is available to them during the Coronavirus Pandemic. The simple online questionnaire takes under a minute to complete and will signpost business owners and the self-employed to relevant Government financial information - find out more.
How do we guard against the risks of trading whilst insolvent?
Clubs that have incorporated status e.g. companies limited by guarantee, must guard against the risks of trading whilst insolvent. In light of COVID-19 and the immediate cessation of operations, requests for refunds from members and continuing overheads, it may be easy for incorporated clubs to stray into wrongful trading territory.
The Government is aware that, in providing various financial packages to help organisations through the crisis, it may be encouraging incorporated organisations to effectively contravene wrongful trading provisions and will therefore be suspending the rules on wrongful trading. The RYA Legal Team has produced detailed guidance to help incorporated clubs understand their legal obligations and what the temporary suspension of the wrongful trading provisions may mean for them both now and when the suspension comes to an end.
**This guidance has been updated to reflect the changes to legislation brought about by the Corporate Insolvency and Governance Act 2020 (Coronavirus) (Extension of the Relevant Period) Regulations 2020 which is applicable from 29 September 2020. These Regulations extend the “relevant period” with regard to the moratorium procedure set out in Part A1 of the Insolvency Act 1986 from 30 September 2020 to 30 March 2021 applicable in England. Part A1 of the Insolvency Act 1986 provides for a freestanding moratorium for eligible companies to facilitate their rescue from financial difficulty.
What will happen if due to a reduction in income my business is unable to cover the rent of our building?
Under the Coronavirus Act 2020 S.82/83 business tenancies in England, Wales and Northern Ireland will benefit from a protection from forfeiture/re-entry as a result of non-payment of rent during the crisis. These provisions have been extended by the Government from the original end date of 30 June 2020 to 30 September 2020. This means that if you are unable to pay the rent during this period, your organisation will still be able to occupy the building and the landlord will not be permitted to take re-entry/forfeiture action during this time. As a commercial tenant you will still be liable for the rent and a payment plan should be agreed with your landlord. For more detailed guidance from the RYA Legal Team, please click here.
**This guidance has now been updated to reflect the changes to legislation brought about by the Business Tenancies (Protection from Forfeiture: Relevant Period) (Coronavirus) (England) Regulations 2020 and the Business Tenancies (Protection from Forfeiture: Relevant Period) (Coronavirus) (Wales) Regulations 2020 which extend the time period for the moratorium on forfeiture of commercial leases for non-payment of rent until 31 December 2020, applicable in England and Wales.
Can we access support for emergency budget planning?
In these unforeseen and unprecedented circumstances, the RYA is offering guidance and advice to Affiliated Clubs and Recognised Training Centres to assist with emergency financial planning. The financial planning club guidance includes advice on reviewing income and expenditure, how to utilise savings, plus ideas to help generate revenue. Clubs and training centres can also access a COVID-19 Financial Toolkit which has been created to support those working on emergency planning and budgeting processes.
Will our insurance cover consequential losses?
You may be covered against consequential losses in relation to Covid-19. Clubs and RTCs should check their policies and speak to their insurance provider.
For Clubs/RTCs insured under the Gallagher RYA Combined Policy the following applies:
- Cover only applies in respect of those clients who insure against Section 2 (Business Interruption) and cover Option A – Loss of Revenue (note that this is an optional cover section).
- The policy provides an extension under Section 2 – Business Interruption in respect of Disease, Infestation and Defective Sanitation.
- Insurers have taken the view that cover will only be provided under this section of the policy as a result of someone at a club or RTC having COVID-19 which results in the club/RTC having to close the premises on the direct order of the competent local authority. Insurers have stated that it is not the intention of the policy to provide cover for losses as a result of an order from local authority where there has not been an outbreak at the premises and where the request is precautionary.
- Cover is provided to a maximum of 5% of the Loss of Revenue sum (Option A) insured or £25,000 - whichever is the lesser.
Insurers will handle each and every claim (where required) on a case by case basis – taking into account specific circumstances, it is therefore imperative you speak with your insurance provider.
We would encourage RYA affiliates to submit claims (assuming they have the relevant cover), and if insurers refuse to accept the claims, to escalate the claims through the insurers’ complaints procedure and potentially ultimately to the Insurance Ombudsman.
The Association of British Insurers (ABI) has provided guidance on business interruption insurance, which covers a business for loss of income during periods when they cannot carry out ‘business as usual’ due to damage caused by a specific set of perils specified in the policy.
Should we review our Gallagher insurance programme?
During these unprecedented times, Gallagher recommends that existing clients review their current insurance programme in detail and has recommended ways in which policyholders can ease the burden of Insurance for affiliated clubs and RTCs. Gallagher are happy to consider and discuss the options available, please click here to read the full list of Gallagher’s recommendations.
Please note, Gallagher have extended the standard exclusion of cover in respect of property which has been unoccupied for more than 45 consecutive days to 180 days during the current closure period.
For more information on RYA Combined Insurance, please contact the dedicated RYA team at Gallagher on 0800 062 2309 or by email via email@example.com.
For information about arriving in the UK by boat and guidance on boating overseas, please click here. The RYA Cruising Team is also on hand to address any concerns relating to boating overseas and any subsequent return to the UK and can be reached on +44 (0) 23 8060 4233 or email firstname.lastname@example.org.
- Coronavirus (COVID-19) Hub: GOV.UK