You need to detail the procedures on how an emergency evacuation would be implemented, including warning people that there is an incident, who is responsible for alerting the emergency services, who co-ordinates the evacuation, the exit routes to be used and where to assemble. The procedures and plans must cover all members and users of the facilities – if people who attend regularly have particular access requirements you should consult on how to address these. Staff and volunteers should know the plan and what to do.
Passenger lifts cannot be used in an emergency, but all lifts should have a means of alerting people to an emergency, and if this is an emergency telephone system does it include an inductive coupler (for hearing aid users).
Designated Fireman’s lifts and Evacuation lifts can be used in a fire or emergency – they will have a separate power supply. Fireman’s lifts are used to move equipment to upper floors. It is essential such lifts are correctly identified.
Upper floors need a safe space where people can stay in safety from a fire for a period of time – they need a communication system. Evacuation chairs can be provided to aid movement from upper floors.
Escape routes must be clearly identified and remain unobstructed at all times. Final exit doors should be level with the ground (if not a portable ramp may be required) and lead to a place of safety away from the building.
Deaf people and people who are hard of hearing may not hear alarms so benefit from a visual indicator as well.
Regular users / members / sailors who may require assistance during an evacuation need a Personal Emergency Evacuation Plan (PEEP). You can consult groups who use the facilities regularly on their requirements and PEEPs can be generic for particular user groups (e.g. visually impaired / partially sighted; deaf / hard of hearing; wheelchair users; learning difficulties)
You may want to reassure people that their safety is your primary concern and that you are happy to talk through what might need to be put in place while people use the venue and the facilities.