RYA London & South East regional team terms of reference
1.Preamble
The RYA London & South East Region Team (RT) is a non-policy forming committee of the English Regions Forum (ERF).
The geographic area covered by the RYA London & South East Region comprises the administrative areas of Brighton and Hove, East Berkshire (including Bracknell Forest, Reading, Slough, Windsor, Maidenhead and Woking), East Sussex, Greater London and the London Boroughs, Kent, Medway, Surrey, Thurrock and West Sussex (excluding that part which falls within the Chichester Harbour AONB).
2.0 Purpose
2.1 To support and enable engagement with and between internal stakeholders in the region. The internal stakeholder groups include: RYA affiliated organisations, recognised training centres (“centres”) and other internal stakeholders as agreed with the Board.
2.2 To be a point of contact for RYA affiliates and members within the region
2.3 To ensure the RYA is connected to and understands the needs of the region
2.4 To create and deliver a regional implementation plan
2.5 To support the region through the delivery of specific projects
3.0 Authority
3.1 The RT is authorised to act on behalf of the ERF in pursuit of the above purposes
3.2 The RT also has authority to:
3.2 1 Advise the RYA on the appointment of persons to statutory or voluntary bodies within the region, including Harbour Boards and Advisory Committees, River Authorities, Environmental, Safety, and Planning Committees, and any other such bodies as may be required
3.2.2 Create and dissolve informal working groups for specific purposes
4. Structure & Composition
4.1 The Regional Team will comprise a Regional Management Group (RMG), a Regional Engagement Group (REG) and a Regional Volunteer Team (RVT).
4.2 The Regional Management Group (RMG) shall comprise a maximum of 7 persons, to include a Chair, Deputy Chair, Regional Development Officer, and other key individuals as identified.
4.3 Chairs will be nominated by the Regional Management Group for confirmation by the RYA Board. Term: 2 years with the option to extend by 2 years with the approval of the Board.
4.4 The Deputy Chair will be appointed by the Regional Management Group from amongst the RT members, or from outside this group if required. Term: 2 years with the option to extend by a maximum of 2 years.
4.5 The Chair and Deputy Chair appointments will take place in October.
4.6 The RMG will decide the structure and composition of the Regional Engagement Group and the Regional Volunteer Team to best fit the needs of the region.
4.7 The structure of the RT will include specialist appointment holders including Regional Race Management Coordinators, Regional Rules Advisors, and other roles as identified by RYA HQ teams.
4.8 The Chair should seek to achieve a fair and representative balance of age, gender, ethnicity and disability amongst the membership of the team.
4.9 All members of the RT who are volunteers are required to agree to the RYA Volunteer Charter.
4.10 Volunteer members of the RT who can speak on behalf of the RYA must sign the Volunteer Code of Conduct.
5 Meetings
5.1 The RMG will meet at least 4 times per year.
5.2 The Quorum for RMG meetings shall be 50% the membership.
5.3 The RMG will determine the frequency of the REG and RVT meetings.
5.4 At least one meeting should be held annually to which all members of the RT are invited to
5.5 Meetings may be conducted either face to face or electronically.
5.6 The attendance, notes and actions of meetings will be captured and shared with the Regional Development Officer Manager and the ERF.
6 Funding
6.1 The budget for the region will be agreed annually.
6.2 The Treasurer or a member of the RMG is primarily responsible for managing the RT’s finances and expenditure, working with the RYA Regional Development Officer Manager, including overseeing the Regional Reserve Account (if held).
7. Review terms of reference
7.1 The RT shall review its performance and Terms of Reference every four years (or more frequently as required) and make recommendations to the Board via the ERF with regard to any changes.
Ratified by the Board: July 2023
Approved by the Regional Chair: May 2023
Next Review: May 2027
